TATI’s Program Manager will work closely with the Managing Director to guide TATI into its next phase of programming. The Program Manager is responsible for overseeing and implementing the operational and logistical aspects of TATI’s programs and events. This role ensures the smooth execution of program activities, supports participants and faculty, and coordinates with various stakeholders to maintain the high standards of TATI’s offerings. The ideal candidate is an independent, self-starter who is organized, detail-oriented, creative, and forward-thinking. They must be able to adapt to dynamic work environments while maintaining professionalism and integrity.
POSITION RESPONSIBILITIES
Virtual Programs:
– Oversee the twice-annual nomination and application process for the Cohort program, coordinating important dates, advertising needs, and application requirements with the Managing Director and Applications Committee.
– Maintain consistent, transparent communication with cohort members, track attendance, and follow up as needed; maintain the Program Calendar and communicate any changes to TATI participants and faculty.
– Facilitate all virtual workshop sessions and communicate with Lab faculty to ensure materials are up-to-date; assist faculty members with technology and meeting needs.
– Distribute session recordings and materials, updating the Cohort website for members.
– Conduct quarterly meetings with Cohort member supervisors, in concert with the Managing Director.
– Ensure Discussion Leaders and Leaders in Training have all necessary information for successful sessions each month, maintaining open communication lines with TATI’s Curriculum and Learning Specialist.
– Work with Managing Director and Curriculum Learning Specialist to develop system for asynchronous learning modules; maintain collection of content and participant licenses.
In-Person Events:
– Plan and execute five Regional Practicums each year in tandem with the Managing Director and Curriculum and Learning Specialist, managing registrations and promoting events.
-Oversee travel fellowships program for participants, including applications, selection, and distribution of funds.
– Manage event registrations and promotions, in conjunction with Marketing Team.
– Provide customer support during registration processes for all programs, respond to questions and provide necessary technical support.
– In charge of all the logistics related to each event, including but not limited to booking travel and accommodations for all faculty and participants, meals orders/catering, set up event needs with each host, and order all supplies.
Additional Responsibilities:
– Maintain program supply inventory, including TATI swag and conference supplies, and replenish as needed; oversee distribution of marketing and program supplies for events and programs.
– Maintain accurate records of programs-related purchases, receipts, and expenses, and maintain program budgets with fiscal responsibility, in tandem with the Managing Director.
– Plan special events each year in collaboration with the Managing Director, including researching event locations, booking catering and entertainment, and supporting the marketing team with advertising.
– Maintain the TATI media asset library as new media is collected throughout the year; communicate updates and program information to the marketing team.
– Provide digital content and copy to TATI’s Marketing Agency as needed throughout the year.
– Assist with all program evaluations, supporting data collection and reporting.
– Perform other related duties as assigned or as necessary.
– Remain flexible and adaptable in work schedules as defined by TATI needs, including travel to multiple events each year.
– Represent TATI in a manner that conveys professionalism, confidentiality, courtesy, fairness, personal integrity, and respect for others.
QUALIFICATIONS FOR THE IDEAL CANDIDATE
– Strong correlation with TATI’s mission and core values, showcasing a passion for the organization’s goals;
– Excellent organizational, administrative, and time-management abilities with a keen eye for detail;
– Demonstrates strategic, critical, and creative thinking with the ability to see systems and interconnections;
– Effectively assesses problems and designs creative solutions while anticipating constituent needs and exhibiting high-integrity;
– Displays curiosity and a willingness to learn and develop new systems and programs, embracing feedback and professional development opportunities as an opportunity for growth while maintaining a positive and collaborative work approach;
– Self-motivated, proactive, solutions-oriented, and capable of managing multiple projects and timelines simultaneously;
– Excellent organizational, administrative, and time-management abilities with a keen eye for detail;
– Possesses outstanding communication and relationship-building skills, establishing positive connections with diverse communities, peoples, and organizations. Skilled in guiding team members, fostering collaboration, and ensuring clear systems and processes;
– Proficient with laptops, cell phones, Airtable, Google Drive, MS Office (Word, Excel, PowerPoint), and quick to learn new technologies and platforms with minimal guidance;
– At least 2 years of experience in leading teams and managing projects and events. Experience in program management within non-profit or music education settings is highly preferred;
– Fluency in English required; Spanish proficiency is beneficial.
TO APPLY:
- Complete the application form HERE (https://tati.fillout.com/t/sr3AkfWqSMus)
In lieu of a cover letter, you will be asked to answer the following questions (250 word max per question):
- Why are you interested in working with TATI?
- What do you believe are the three key factors for managing and running a successful event?
- How do you see your personal and professional values aligning with TATI’s mission and goals?
Applications submitted through any other systems including but not limited to LinkedIn, Indeed, E-mail, etc, will not be considered. Priority will be given to applications received by October 1, 2024. Applications will be considered until position is filled.
TEACHING ARTISTS TRAINING INSTITUTE OVERVIEW
Founded by a generous grant from the Paul M. Angell Family Foundation, the Teaching Artists Training Institute (TATI) was launched in 2020 and is guided by the belief that transformational music education starts with transformational training for teachers. Since founding, TATI has engaged more than 350 Teaching Artists across the United States, Puerto Rico, and Canada. Providing more than 5,000 hours annually of professional development, TATI equips Teaching Artists with the tools and skills necessary to strengthen their teaching practice and be better prepared to support the more than 30,000 underrepresented students and communities they work with across the country. TATI is powered by Miami Music Project, which provides legal and fiduciary oversight, financial management, and administrative support. For more information, visit tatraininginstitute.org.
MIAMI MUSIC PROJECT OVERVIEW
Miami Music Project is a 501(c)(3) nonprofit organization that uses music as an instrument for social transformation, empowering children to acquire values and achieve their full potential, positively affecting their society through the study and performance of music. Miami Music Project’s vision is to create opportunity and access through music for those most in need, improve the quality of life for children today and ultimately transform their lives, the lives of their families and their communities. Emerging as a model for music education programs nationally, Miami Music Project offers free of charge, after-school and summer programming to all students with no barriers to entry, regardless of race or economic status. As of today, Miami Music Project has reached thousands of children and youth across Miami-Dade County, becoming one of the largest socially transformative music initiatives in US. Miami Music Project is the Managing Organization of the Teaching Artists Training Institute. More at: miamimusicproject.org
TATI’S CORE VALUES:
Social Justice and Anti-Racism: We prioritize the continuous exploration of identities, power dynamics, privilege, and oppression. We seek individuals passionate about social change through music and who are committed to social justice and anti-racist practices.
Communication and Curiosity: Effective communication and a willingness to ask questions and seek help are vital. We value exceptional interpersonal skills and a demonstrated eagerness to learn, reflect, and grow.
Collaboration: We thrive as a team, benefiting our teachers, programs, and national community through mutual support and the collective creation of new ideas. We seek individuals who excel in working collaboratively with both peers and supervisors.
Respect and Integrity: We honor the ideas of others, recognizing the impact of our actions and words. We value honesty, giving credit where it’s due, and maintaining professionalism in all interactions.
Learning from Mistakes: We believe mistakes are proof of learning. We value reflection and feedback, encouraging team members to embrace vulnerability and see challenges as a learning opportunity.
Engagement and Presence: We encourage full ownership, accountability, and presence. We value listening as much as speaking and believe in meeting personal needs while respecting the organizations’ overall goals.