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Kids' Orchestra Program Manager (School-based sites and Instrument Inventory)
Baton Rouge, LA

Kids' Orchestra

Job Title:              Program Manager (School-based sites and Inventory Manager)

Reports to:           Education Director or Operations Director

Status:                 Full Time

Position Summary: The Program Manager (school-based sites and Volunteer Manager) oversees all aspects of assigned Kids’ Orchestra (KO) sites.  In addition, this position will oversee the KO instrument inventory. Additional duties may be assigned by a supervisor based on candidates’ interests, skills, and qualifications.

Requirements: Minimum of bachelor’s degree in music, education, training, social work, human services, or a related field. Masters’ Degree preferred. At least 3 years of experience in education and positive youth development providing school based, after-school and/or summer related programming. Must be proficient in Microsoft Office Suite and cloud-based services such as Microsoft SharePoint and Google Drive. Experience with CRM and/or Jackrabbit Class a plus. Excellent communication and time management skills required. Ability to work some evenings and weekends.

Essential Duties and Responsibilities:

Program Management

  • Oversee logistics and serve as program manager to assigned sites (3-5 total)
  • Supervise site staff and teaching artists at assigned sites
  • Communicate with parents and school/district admin regarding concerts, calendars, behavior, etc.
  • Maintain student records and lists via Jackrabbit Class
  • Maintain and fulfill on-site supplies and teacher requests
  • Manage distribution of snacks at assigned sites and complete all relevant paperwork
  • Communication with site staff and teaching artists
  • Generate and distribute bi-weekly site paperwork (student rosters, attendance sheets, etc.)
  • Ensure accurate attendance data collection for assigned sites
  • Assist with securing substitute site staff/teaching artists
  • Assist with implementation of Second Step SEL (Social and Emotional Learning) curriculum

Community Partnerships

  • Interface with community partners and develop a rapport that reflects a collaborative spirit
  • Seek new partnerships that would strengthen KO’s bond to the community
  • Potential fundraising experience includes grant writing and management, corporate engagement, and individual giving based on candidates’ interests, skills, and qualifications.

Storage and Inventory

  • Maintain KO dedicated storage space for all instruments and related accessories
  • Manage and track distribution, site and school storage, and collection of instruments and musical supplies
  • Maintain accurate records related to instrument inventory via existing database (Microsoft Excel)
  • Maintain supply of any necessary accessories and supplies (strings, mouthpieces, drumsticks, etc.)
  • Manage instrument rentals including fees in Jackrabbit

Maintenance and Minor Repair of Instrument Inventory

  • Maintain and regularly clean Kids’ Orchestra’s inventory of over 800 band, string, percussion, and general music instruments
  • Perform minor repairs when able and appropriate.

Major Repair

  • Coordinate with local luthier and/or band instrument repair facility to perform major repair of instruments
  • Manage allotted annual budget for repairs and make sound fiscal decisions based on need/inventory


  • Manage procurement process for all new purchases of instruments, supplies, accessories, cases, etc.
  • Manage allotted annual capital budget and make sound fiscal decisions relative to inventory

Student Services Duties

  • Oversee purchasing, ordering, and maintaining supply of Kids’ Orchestra t-shirts

Other Program Duties

  • Assist with student recruitment and retention
  • Assist with distribution and collection of equipment
  • Attend and work concerts, community events, fundraisers, school events, etc.
    • Occasional evening and weekend commitments required
  • Maintain organization and cleanliness of common work and storage spaces in office
  • Serve on relevant committees such as Grant Committee, Summer Camp Committee, etc.
  • Attend and actively participate in all rhythm meetings
  • Other duties as assigned

Kids’ Orchestra is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity or expression, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. Qualified applicants should apply through Kids’ Orchestra’s LinkedIn Page.


Salary: $45,000
Important: Apply via Kids' Orchestra's LinkedIn Page
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