Site Coordinator

Reports To: Director

Status: Hourly, part-time.

Start Date: September 18, 2023

Hourly rate: $20/hr

Program Summary:

Based in Paterson, New Jersey, the Paterson Music Project (PMP) is an El Sistema-inspired program of the Wharton Institute for the Performing Arts that uses music as a vehicle for social change by empowering and inspiring children through the community experience of ensemble learning and playing. PMP provides intensive, low-tuition musical training to students throughout Paterson after school. Students study a primary instrument and participate in ensemble practice and instrumental sectionals. Students perform frequently for the school and community. PMP serves 200 students from over 10 Paterson schools.

Position Summary:

Reporting to the Director, the JP Holland Site Coordinator will be responsible for assisting with on-site program operations, record keeping, parent communication, and inventory.

Position Schedule:

The JP Holland Site Coordinator will work a maximum of 30 hours per week for 38 weeks during the 23-24 school year with the following tentative schedule:

• Monday-Thursday: Office 11AM-3PM, On Site 3PM-6PM
• Additional hours flexible as needed.

Job Responsibilities include but are not limited to:

Site Management

• Develop relationships with key school personnel, such as the principal, security guard, custodian, teachers of shared classrooms, etc.
• Develop relationships with students and parents.
• Set up and break down each program day.
• Enforce and develop site procedures and policies.
• Prepare materials for teaching artists such as copies of music or extra instrument supplies.
• Maintain the JP Holland roster, assist with the PMP student database, collect and track payments, and maintain student attendance records.
• Maintain PMP-JP Holland calendar.
• Maintain JP Holland inventory. Tasks include keeping track of instrument assignments, bringing instruments back to the office for repair, and coordinating with the PMP inventory manager for site needs.
• Coordinate with the school to create and run performances.

Administrative Tasks and Office Management

• Support PMP team in the annual design and implementation of all PMP programs.
• May be asked to attend leadership team meetings and external meetings with partners and stakeholders.
• Purchase program and office supplies. Coordinate program instrument and supply vendors.
• Assist in the equipment transport, loading/unloading and set up for concerts and special events at all PMP sites and concert venues.

Program Responsibilities

• Attend PMP events and assist with set up, break down, and planning.

Qualifications and Special Requirements:

• Strong organizational and administrative skills a must. Ability to meet deadlines.
• Strong interpersonal and communication skills, and the ability to work effectively with a wide range of constituencies in a diverse community.
• Spanish language ability strongly preferred.
• Experience working with children in a group setting preferred.
• Musical experience and knowledge of musical instruments preferred.
• There will be occasional weekend and evening work.
• Experience working in an El Sistema Inspired Program or working or living in a low-income or historically marginalized community.
• Ability to work collaboratively with colleagues and staff to create a team-oriented environment.
• Access to a personal vehicle and valid driver’s license preferred.
• Ability to lift 20lbs.
• Competency in Microsoft Word and Excel, Google Suite
• Strong writing skills, ability to draft professional emails, letters, announcements, and flyers.

To Apply:

To apply, please submit cover letter and resume (MS Word or PDF format) to pmpinfo@whartonarts.org. The position will remain open until filled. Interested applicants are encouraged to apply as soon as possible. Contact the PMP office for more information: 973-341-7959.