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Site Coordinator

Website pmpelsistema Paterson Music Project (Program of Wharton Arts)

Reports To: Director

Status: Hourly, part-time.

Start Date: September 18, 2023

Hourly rate: $20/hr

Program Summary:

Based in Paterson, New Jersey, the Paterson Music Project (PMP) is an El Sistema-inspired program of the Wharton Institute for the Performing Arts that uses music as a vehicle for social change by empowering and inspiring children through the community experience of ensemble learning and playing. PMP provides intensive, low-tuition musical training to students throughout Paterson after school. Students study a primary instrument and participate in ensemble practice and instrumental sectionals. Students perform frequently for the school and community. PMP serves 200 students from over 10 Paterson schools.

Position Summary:

Reporting to the Director, the JP Holland Site Coordinator will be responsible for assisting with on-site program operations, record keeping, parent communication, and inventory.

Position Schedule:

The JP Holland Site Coordinator will work a maximum of 30 hours per week for 38 weeks during the 23-24 school year with the following tentative schedule:

  • Monday-Thursday: Office 11AM-3PM, On Site 3PM-6PM
  • Additional hours flexible as needed.

Job Responsibilities include but are not limited to:

Site Management

  • Develop relationships with key school personnel, such as the principal, security guard, custodian, teachers of shared classrooms, etc.
  • Develop relationships with students and parents.
  • Set up and break down each program day.
  • Enforce and develop site procedures and policies.
  • Prepare materials for teaching artists such as copies of music or extra instrument supplies.
  • Maintain the JP Holland roster, assist with the PMP student database, collect and track payments, and maintain student attendance records.
  • Maintain PMP-JP Holland calendar.
  • Maintain JP Holland inventory. Tasks include keeping track of instrument assignments, bringing instruments back to the office for repair, and coordinating with the PMP inventory manager for site needs.
  • Coordinate with the school to create and run performances.

Administrative Tasks and Office Management

  • Support PMP team in the annual design and implementation of all PMP programs.
  • May be asked to attend leadership team meetings and external meetings with partners and stakeholders.
  • Purchase program and office supplies. Coordinate program instrument and supply vendors.
  • Assist in the equipment transport, loading/unloading and set up for concerts and special events at all PMP sites and concert venues.

Program Responsibilities

  • Attend PMP events and assist with set up, break down, and planning.

Qualifications and Special Requirements:

  • Strong organizational and administrative skills a must. Ability to meet deadlines.
  • Strong interpersonal and communication skills, and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Spanish language ability strongly preferred.
  • Experience working with children in a group setting preferred.
  • Musical experience and knowledge of musical instruments preferred.
  • There will be occasional weekend and evening work.
  • Experience working in an El Sistema Inspired Program or working or living in a low-income or historically marginalized community.
  • Ability to work collaboratively with colleagues and staff to create a team-oriented environment.
  • Access to a personal vehicle and valid driver’s license preferred.
  • Ability to lift 20lbs.
  • Competency in Microsoft Word and Excel, Google Suite
  • Strong writing skills, ability to draft professional emails, letters, announcements, and flyers.

To Apply:

To apply, please submit cover letter and resume (MS Word or PDF format) to The position will remain open until filled. Interested applicants are encouraged to apply as soon as possible. Contact the PMP office for more information: 973-341-7959.

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